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Administrative Assistant Travel and Procurement at American Embassy

American Embassy Kigali
Mission Rwanda
Vacancy Announcement No. 51-14

An Equal Opportunity Employer

Open To: All interested candidates

Position: Administrative Assistant Travel and Procurement

Location: U.S. Embassy, Kigali

Opening Date: October 16, 2014

Closing Date: October 30, 2014

Work Hours: Full time, 40 hours per week

Basic Annual Salary: *Ordinarily Resident (OR) RWF 8,382,806 (FSN-7); *Not-Ordinarily Resident (NOR): USD 34,667 (FP-7) (Final step to be determined by Washington)

NOTE:
· APPLICATIONS THAT ARE NOT ADDRESSED AND SUBMITTED AS REQUIRED WILL NOT BE CONSIDERED.
· Electronically submitted applications must have the position title in the subject line.

· Applicants not contacted within 30 days should consider their application unsuccessful.

· Applicants interviewed will be advised of the results of the interview.

· U.S. Citizens who are ordinarily residents of Rwanda are eligible for a U.S. minimum wage supplement to the basic salary.
The Embassy of the United States of America in Kigali is recruiting for the position of CDC Administrative Assistant Travel and Procurement in the Management and Operations Section. The position is available to start immediately.

BASIC FUNCTION OF POSITION

The Administrative Assistant will plan and execute the general administrative office management functions of the CDC/DGHA/Rwanda program. Under the supervision of the Public Health Administrative Specialist, incumbent will be directly responsible for the CDC Rwanda travel and procurement related operations, as well as providing support for conferences and meetings.

A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office. ([email protected] )

QUALIFICATIONS

All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each item.
Completion of a university or technical college degree in Business Management, Business Administration, Finance or Tourism and Hospitality.

Three years of advanced administrative and/or technical experience required. One year of the three years of experience must be within a US Government Agency, international NGO, national organization or government ministry.

English Level IV.

Good knowledge of common administrative procedures including filing systems, database management, public relations and rudimentary knowledge of the health sector and public health environment required. Advanced writing skills to draft reports and other documents with very little supervision and review required.

Must be able to operate equipment such as network computers, digital sender, photocopiers, fax machine, telephones with speaker, etc. Word, Excel spreadsheets Power Point, Internet Explorer and Adobe Acrobat skills required.

Excellent organizational skills and ability to prioritize and handle competing demands required. Excellent cooperative working relationships with staff and other project-associated persons and agencies required. Excellent judging skills to assess problems and develop realistic solutions during emergency situations required. Must have good written and verbal skills and must demonstrate sense of diplomacy in dealing with host government institutions and partners including other USG agencies and CDC-Atlanta.
*Qualifications will be tested.

SELECTION PROCESS

When equally qualified, U.S. Citizen Eligible Family Members (– USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above.

ADDITIONAL SELECTION CRITERIA
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

Current employees serving a probationary period are not eligible to apply.

Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.

Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) available at http://www.state.gov/documents/organization/136408.pdf .

2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

3. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION BY HAND TO:

Human Resources Office,

Attn. Carol Alvarez (PLEASE INDICATE VA 51-14, Administrative Assistant Travel and Procurement)

American Embassy

HR Office

2657 Avenue de la Gendarmerie

Kigali, Rwanda

B.P. 28 Kigali

OR BY EMAIL TO:

[email protected]

(Please include in the subject line): VA 51-14, Administrative Assistant Travel and Procurement

Point of Contact

Carol Alvarez, HRA, Ext.: 2009

CLOSING DATE FOR THIS POSITION 10/30/2014

An Equal Opportunity Employer The U.S. Mission in Kigali provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age disability, political affiliation, marital status, or sexual orientation.

The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

UM– USEKE.RW

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